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FIRE 0191 - Budget and Fiscal Responsibilities for Chief Fire Officers - 3B

http://catalog.sierracollege.edu/course-outlines/fire-0191/

Catalog Description DESCRIPTION IS HERE: Prerequisite: Meet the educational requirements for Company Officer by one of the following: completion of FIRE 174, 175, 176, 177, 178, and 179 with grades of “C” or better; or completion of Office of the State Fire Marshal Company Officer 2A, 2B, 2C, 2D, 2E, and Instructor I courses; or equivalent as determined by the Fire Technology Program Coordinator Hours: 18 lecture Description: Provides a basic knowledge of the budgeting requirements related to the roles and responsibilities of a Chief Fire Officer, including developing a budget management system, developing a division or departmental budget, and describing the process for ensuring competitive bidding. (not transferable) Units 1 Lecture-Discussion 18 Laboratory By Arrangement Contact Hours 18 Outside of Class Hours Course Student Learning Outcomes Develop a fire service budget management system to keep the division or department within the budgetary authority. Outline a divisional or fire service departmental budget. Describe the agency's process for ensuring competitive bidding, including developing requests for proposal (RFPs) and soliciting and awarding bids. Course Content Outline I. Budgeting systems 1. Planning programming budgeting system (PPBS) 2. Line item budgets 3. Zero-based budgeting (ZBB) 4. Program budgeting 5. Performance budgeting 6. Matrix budgets 7. Alternative Funding sources II. Describe methods to track relevant financial data 1. Revenue to date 2. Anticipated revenue 3. Expenditures to date 4. Encumbered amounts 5. Anticipated expenditures III. Interpret financial data from budget management system IV. Verifying expenditures remain within budgetary authority V. Communicate budget management system orally and in writing VI. Operation and maintenance costs associated with existing and new: 1. programs 2. facilities 3. equipment 4. fleet VII. Personnel Costs 1. Salary 2. Benefits 3. Staffing levels 4. Training costs 5. Furniture, fixture, and equipment costs for new positions VIII. Capital Expenses 1. Amortized costs of equipment/apparatus replacement 2. Capital improvement projects IX. Justifying capital, operating, and personnel costs 1. Identify applicable policies, procedures, rules, and/or regulations requiring the expense 2. Demonstrate impact of expenditure on the ability to sustain or enhance service levels X. Interpret approved budget management system XI. Allocate finances per approved divisional or departmental budget XII. Relate interpersonally, both orally and in writing, as needed to develop a budget 1. Identify budget stakeholders 2. Complete required documentation (i.e., budget change proposal, budget enhancement) 3. Abide by budget cycle calendars and deadlines 4. Attend meetings with legislative and regulatory authorities XIII. Purchasing laws, policies, and procedures XIV. Methods for ensuring competitive bidding 1. Minority, Woman, or Disabled Veteran Business Enterprise (MWDVBE) requirements 2. Local/regional vendors 3. Vendor capacity to fulfill the required task 4. Responsive vs nonresponsive bids 5. Prequalification documentation 6. Quality of product/service vs lowest bid XV. Communicate the competitive bidding process orally and in writing 1. Developing requests for proposal (RFPs) 2. Soliciting vendors 3. Awarding bids Course Objectives Course Objectives 1. Develop a budget management system to keep the division or department within the budgetary authority. 2. Outline a divisional or departmental budget, determining and justifying capital, operating, and personnel costs. 3. Describe the agency's process for ensuring competitive bidding, including developing requests for proposal (RFPs) and soliciting and awarding bids. 4. Identify Alternative funding sources. Methods of Evaluation Objective Examinations Projects Reading Assignments Reading assignment may include reading a specific chapter of the course textbook, for example on the Budgetary Justifications, filling out a structured reading guide to promote understanding of key topics and then taking a quiz which assesses comprehension of the main ideas and important information. 2. Reading assignments may include completion of assigned articles, for example on "Cost Recovery" recording reading notes and then bringing notes to class for discussion. Writing, Problem Solving or Performance 1. Students may be assigned group activities which require students to develop a draft budget to be presented to class. 2. Students may be required to complete a short critical thinking and writing assignment which require students to justify "line-item" budget requests. Other (Term projects, research papers, portfolios, etc.) Methods of Instruction Lecture/Discussion Distance Learning Other materials and-or supplies required of students that contribute to the cost of the course.